This position involves the performance of difficult, confidential typing work requiring a knowledge of legal terms used in the preparation of briefs and other legal instruments. Recording/entering (keying) and retrieving data and/or information in accordance with prescribed procedures. In addition to legal typing duties, other routine clerical and typing tasks such as receptionist and operation of various office equipment are performed in this position. Work is performed under general supervision.
Graduation from High School or possession of a High School equivalency diploma and at least one year of clerical experience which will have included typing.
Types legal briefs, petitions, motions, orders, personnel records, opinions, notices, collective bargaining agreements, proposals used in labor negotiations with city unions, grievance responses, confidential position papers and other legal documents; Handles, reviews and processes confidential medical and worker’s compensation materials; Proof reads such documents, including the checking of citations in original reference for accuracy and completeness; Answers telephones, records messages and schedules appointments; Sorts confidential correspondence, various legal documents, personnel and medical records regarding city employees and other documents addressed to the Corporation Counsel’s office: Distributes the materials to the appropriate office staff for further action; Collects, compiles and types statistics; Operates word processing equipment using a standard input keyboard; Operates photocopier and fax duplicating machines as well as other office equipment; Establishes and maintains a computerized filing and index card system for legal documents, pending actions and such other filing systems as are needed; Performs other clerical and typing duties as required.
Full Performance Knowledges, Skills, Abilities, and Personal Characteristics: Ability to learn law office methods, procedures, forms and legal terminology; working knowledge of Data Entry including Windows, Works, Excel, Access Software or equivalent knowledge and experience that demonstrates the ability to adjust and learn these systems; good knowledge of business arithmetic and English; The ability to recognize, spell and properly use legal terms and expressions; ability to type at a reasonable speed (i.e. not less than 40 wpm.) with good accuracy; good clerical aptitude; good judgment; neat appearance; tact and courtesy; Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet, and database at an acceptable rate of accuracy and speed; good physical condition.