The work involves responsibility for supervising and/or participating in the performance of a variety of moderately complex account keeping tasks requiring either the full-time or substantial part-time operation of a typewriter. The work may require a general understanding of specific laws, office rules, procedures and policies. Incumbents work under general supervision following a prescribed routine. Supervision may be exercised over other clerical employees. This class differs from other classes in the series by virtue of the complexity of the work performed and/or the degree of supervision exercised and received. Does related work as required.
- Graduation from high school or possession of a high school equivalency diploma and one year of clerical experience primarily involving typing and the maintenance of financial accounts and records; or
- Two years of clerical experience primarily involving typing and the maintenance of financial accounts and records; or
- An equivalent combination of training and experience within the limits of (a) and (b)
Supervises and participates in the posting to journal or ledger accounts from appropriation, expense, invoice, payroll, receipts, voucher records and other original entry materials; Accounts for monies collected and makes bank deposits; Maintains labor, material, inventory and operational cash records; Prepares cash receipts and cash disbursements for trust accounts; Computes payroll deductions, prepares payroll abstracts and maintains records of leave time used; Prepares tax anticipation and bond anticipation notes and purchases certificates of deposit; Types correspondence, reports, minutes of meetings, records, bills, purchase orders and other materials; Compiles data for and prepares financial and statistical reports; Verifies and reconciles account balances according to a prescribed procedure; Sorts, indexes and files requisitions, correspondence, vouchers, claims, checks, reports and other material; Prepares and submits a variety of State and Federal reimbursement claims; Answers telephone, makes appointments, and provides routine information; Operates computing, calculating, bookkeeping and other office machines.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES & PERSONAL CHARACTERISTICS: Good knowledge of modern methods of maintaining and checking financial accounts and records; good knowledge of office terminology, procedures and equipment; good knowledge of business arithmetic and English; ability to make arithmetic computations rapidly and accurately; ability to follow oral and written instructions; ability to get along well with others; ability to plan and supervise the work of others; ability to type at an acceptable rate of speed; clerical aptitude; high degree of accuracy; tact and courtesy; ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet, and database at an acceptable rate of accuracy and speed; physical condition commensurate with the demands of the position.